Executive assistant ceo

The Executive Assistant to the CEO will provide high-level administrative, logistical, and project related support to the CEO, ensuring the efficient operation of the executive office. The ideal candidate will be proactive, organized, and able to handle a wide range of tasks with professionalism and discretion. This individual is required to work on-site in our San Francisco office, Monday through Friday.Key Responsibilities * Administrative Support:

• Manage CEO’s complex calendar, including scheduling meetings, travel arrangements, and prioritizing commitments.
• Prepare the CEO for meetings, providing necessary materials and briefings.
• Handle domestic and international travel arrangements, including booking flights, accommodations, and transportation.
• Operate with efficiency, clarity, detail orientation and a sense of urgency.
• Be available during business hours to coordinate last minute meetings, escort visitors and navigate changing needs.
• Handle expense reports, budgets, and other financial documentation.
• Prepare and edit documents, reports, and presentations.
• Meeting Coordination:

• Arrange and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Organize logistics for board meetings including managing complex scheduling requirements for participants.
• Schedule and coordinate logistics for conferences and special events, both on-site and off-site.
• Communication:

• Serve as a gracious and diplomatic point of contact between the CEO and internal/external stakeholders.
• Facilitate communication within the executive team and across departments.
• Handle sensitive and confidential information and operate with a high degree of discretion at all times.
• Cultural Ambassador:

• Embody and promote company values and culture.
• Facilitate team-building activities and company events.
• Help maintain positive relationships with key partners and stakeholders.

Qualifications

• Education: Bachelor’s degree.
• Experience: 2+ years of experience in an executive assistant role in a demanding and fast-paced environment, or the willingness to very quickly become world class in this area.
• Skills:

• Excellent organizational and time management skills.
• Strong attention to detail.
• Experience working on cross-functional teams with ability to communicate effectively through written and verbal communications, including synchronous interactions with others.
• Ninja in Google Workspace (Gmail, Cal, Docs, Sheets, Slides) and familiarity with project management tools (e.g., Asana, Trello, JIRA)
• Ability to handle confidential information with discretion.
• Ability to work in a fast-paced hybrid environment and handle stress appropriately and/or ability to solve practical problems and be sufficiently adaptable to handle dynamic situations with little advance notice.
• Additional Requirements:

• Flexibility to work outside standard business hours when necessary.
• Willingness to travel domestically and internationally (up to 10-15% of the time).
• Ability to maintain composure under pressure.
• Cultural awareness and sensitivity, given the global nature of the company.
• Personal Attributes:

• High level of integrity and ethical standards.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and the ability to build relationships with stakeholders.

The total compensation package for this position includes a new hire offer base salary range of $93,600 – $140,000 + bonus + equity + benefits.Individual pay within this salary range is determined by work location and additional factors, including assessed job-related skills, experience, and relevant education or training. Your recruiter can answer any questions about new hire total compensation during the hiring process. An overview of benefit offerings for your location can be found on the careers page.Join the Niantic team!Niantic’s global-scale augmented reality platform and digital map powers spatial computing experiences in the real world. Incubated out of the Maps team at Google, Niantic first created Ingress and then Pokémon GO, a cultural phenomenon and hit game played by tens of millions of people each month. Niantic’s Lightship platform, which powers Pokémon GO, also supports the company’s other games including Pikmin Bloom, Peridot and Monster Hunter Now. Developers use Niantic’s platform to build their own AR applications and experiences, either with the Lightship Platform or directly through the web with 8th Wall.We believe that cultivating a workplace where our people are supported and included is essential to creating great products our community will love. Our mission emphasizes seeking and hiring diverse voices, including those who are traditionally underrepresented in the technology industry, and we consider this to be one of the most important values we hold close.Niantic is a hybrid first company. We believe that in person interaction and collaboration fosters creativity, a sense of community, and is critical to our future success as a company. Our hybrid work schedules allow for a mix of remote and in-office work.We’re a hard-working, fun, and exciting group who value intellectual curiosity and a passion for problem-solving! We have growing offices located in San Francisco, Sunnyvale, Palo Alto, Bellevue, Kansas, London, Tokyo, Hamburg, Hyderabad, and Zurich. #LI-HYBRIDApply for this Job

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Niantic

Tagged as: Asana, Business, Communication, Communications, Composure, Cultural Awareness, Executive Office, Expense Reports, Financial Documentation, Gmail, Google Workspace, Jira, logistics, Presentations, Professionalism, Project Management, Scheduling, Time Management, travel arrangements, Trello, Verbal