– Copy, scan, and file various project-related documents, ensuring accuracy and compliance with project standards.
– Review and/or edit incoming and outgoing documents including contracts for completeness, accuracy, and compliance with project standards.
– Ensure that technical documents adhere to project specifications and regulatory requirements.
– Review and update technical documents such as manuals, workflows, project drawings, and other relevant materials.
– Distribute project-related copies to appropriate internal and external stakeholders as per project communication protocols.
– Establish and maintain records of transmittals for documentation traceability.
– Establish an effective systematic document control system in both physical and digital records.
– Implement efficient archiving practices for completed projects.
– Develop templates for future use to standardize document formats and streamline documentation processes.
– Retrieve files promptly upon request by employees and clients, maintaining an organized filing system.
– Manage the flow of documentation within the organization, ensuring timely access to relevant information and accurate filing, tracking, and retrieval of project-related documents.
– Implement a version control system for all project documents, ensuring that the latest revisions are accessible to the relevant team members.
– Maintain strict confidentiality around sensitive information and terms of agreements.
– Adhere to data protection regulations and project confidentiality requirements.
– Provide necessary support to project team members regarding document-related inquiries.
– Ensure compliance with ISO 9001 and ISO 45001 standards regarding document control and management.
– Maintain documentation in accordance with ISO standards, including version control, document numbering, and document retention.

Requirements and skills**
– Diploma or degree in Document Management, Project Management, or a related field.
– Proven work experience as a Document Controller or similar role
– Familiarity with project management and Malaysian engineering regulations, codes, and standards.
– Proficiency in document control software and tools.
– Knowledge of Electronic Document Management Systems (EDMS)
– Proficient typing and editing skills.
– Commitment to document accuracy
– Data organization, attention to detail, and ability to multitask.



Tagged as: Editing, Filing, Management, Management Systems, Project Management, Regulatory Requirements, Revisions, Templates, Traceability, Typing, Version Control, Workflows

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